Are you an organized, proactive professional who thrives in a fast-paced, high-performing environment? We’re partnering with a leading global financial institution to find an exceptional Administrative Assistant to support senior leadership within their Global Banking & Markets division.

About the Company

Our client is a world-renowned financial services organization operating across major global markets. With a strong reputation for innovation, excellence, and delivering results, they partner with corporations, governments, and institutions worldwide. Their culture emphasizes collaboration, professional growth, and high performance, offering employees the opportunity to work alongside top industry talent. This is a chance to be part of a truly international environment where your contribution has real impact.

The Role

As an Administrative Assistant, you will provide high-level support to 5–6 Managing Directors, while also assisting wider team members with ad-hoc administrative needs. You’ll be part of a collaborative assistant network across EMEA, with strong onboarding, training, and ongoing support.

This is a dynamic, demanding role that requires someone detail-oriented, resourceful, and confident working with senior stakeholders.

Key Responsibilities

• Complex diary and calendar management for senior executives

• Scheduling meetings and conference calls across multiple time zones

• Managing high-volume inboxes and ensuring timely communication

• Coordinating meeting logistics (rooms, virtual calls, multi-location setups)

• Organizing international travel (flights, accommodation, visas, transport)

• Handling expenses, invoices, and administrative processes

• Supporting the team with day-to-day operational needs

• Providing backup support for colleagues when required

• Maintaining accurate administrative records and reporting

What We’re Looking For

• Minimum 2+ years’ experience in an administrative/assistant role

• Fluency in English and Polish

• Strong Microsoft 365 / Outlook skills

• Excellent organizational and multitasking abilities

• High attention to detail and accuracy

• Confident communicator across all levels (in person, phone, virtual)

• Ability to manage competing priorities under pressure

• Proactive, resourceful, and solutions-oriented mindset

• Professional, discreet, and trustworthy

• Positive attitude with a strong team spirit

Experience in finance or professional services is a plus.

Why Apply?

This is more than just an administrative role — it’s an opportunity to work closely with senior leaders in a prestigious global organization. You’ll gain exposure to international business operations, build valuable relationships, and develop your career in a high-impact environment.

Ready to take the next step in your career? Apply now and become a key part of a world-class team.