Job Overview:

We are looking for a full-time Administrative Assistant to support a team of dynamic investment bankers. This role is an excellent opportunity to work within a global markets division that is both high-pressure and client-focused. The ideal candidate will be energetic, proactive, and highly organized, with a strong work ethic ready to adapt in an exceptionally fast-paced environment.

Key Responsibilities:

• Manage complex calendars for senior bankers, ensuring efficient scheduling of meetings and appointments.
• Coordinate travel arrangements including booking, creating detailed itineraries, and preparing trip agendas.
• Liaise with both internal and external stakeholders to organize client meetings, ensuring all aspects are seamlessly planned.
• Handle the processing of expenses and invoices promptly.
• Organize internal and client meetings and events, managing logistics such as venue booking, catering, and guest registration.
• Adhere to compliance regulations and secure necessary approvals.
• General administrative duties including photocopying, printing, tracking attendance, answering phones, and message relaying.
• Coordinate office-wide administrative processes efficiently.
• Act as a pivotal member of the team, maintaining a high level of awareness of current priorities and support needs.
• Facilitate knowledge sharing within the team and ensure important information is disseminated appropriately.
• Provide backup support to other assistants as needed.

Required Skills and Experience:

• Proven experience in an administrative or customer service role, ideally supporting large teams in demanding environments.
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• High attention to detail with strong interpersonal skills and a team-oriented approach.
• Clear, concise communication skills; fluency in both German and English is required.
• Demonstrated initiative and the ability to follow up on tasks without prompting.
• Strong work ethic, positive attitude, and a willingness to work collaboratively across local, regional, and global teams.
• Proficiency in Microsoft Office / M365 (Outlook, Word, Excel).
• Flexibility with work hours, with a typical schedule from Monday to Friday, 8am to 5pm.

Education:

• At least 2–3 years of experience as a Team Assistant or in a similar role, with a preference for candidates who have thrived in a high-demand environment. Open to various professional backgrounds.

How to Apply:

Interested candidates are encouraged to apply by submitting their resume. Please highlight your relevant experience and skills that align with the responsibilities and qualifications outlined for this position.